Records & Digital Archives Manager

Syensqo is all about chemistry. We’re not just referring to chemical reactions here, but also to the magic that occurs when the brightest minds get to work together. This is where our true strength lies. In you. In your future colleagues and in all your differences. And of course, in your ideas to improve lives while preserving our planet’s beauty for the generations to come.

We are looking for:

• For a Records & Digital Archives Manager to help us preserve our extensive and rich heritage while  advancing it into the future
• You’ll take the lead in managing our records retention and digital preservation initiatives across a complex and global environment while ensuring accessibility, maintaining full compliance with industry regulations, and securing long-term preservation of our extensive collection of current and historical records for business purposes. 

We count on you for:

• Oversee information management across multiple international locations, ensuring accurate classification and adherence to global laws, regulations, and international archival standards.
• Collaborate effectively with internal stakeholders and external partners to ensure compliance with our records management and digital preservation policies.
• Manage the entire lifecycle of records, ensuring proper classification, storage, and disposal.
• Work closely with IT security teams to implement automated data retention solutions.
• Oversee the management of Syensqo’s digital preservation system.
• Coordinate off-site Records Center activities, including records disposition and disposal.
• Evaluate and identify essential records at off-site storage facilities to optimize rented space and reduce storage costs.
• Participate in the evaluation, selection, and analysis of vendors for outsourced services; negotiate and oversee service contracts.
• Prepare and maintain monthly reports necessary for budget preparation and control.

You can count on us: 

• Providing the opportunity to lead a global archival and record management  transformation project in a large corporate and global environment

You will bring:

• Project Management and Leadership
  • Strong organizational skills to manage multiple governance initiatives
  • Ability to train and inform, and educate employees on information policies
  • Experience in change management for implementing governance policies
• Communication and Stakeholder Management
  • Collaborate closely with a variety of stakeholders such as the business units,  IT, legal, Procurement, Communication  and HR
  • Clear documentation and reporting skills
  • Negotiation skills for working with vendors and  third parties
• Regulatory &  Compliance Knowledge
  • Understanding of data protection laws and IA Act and their impact on records management
  • Compliance with industry regulations such as Knowledge of e-discovery and litigation readiness
• Records Management & Archival Science
  • Expertise and experience in data classification and records lifecycle management, from creation to disposition.
  • Knowledge of international records management standards
  • Ability to develop and implement records retention and digital preservation policies aligned with regulatory and business requirements.
  • Experience in physical and electronic records classification, metadata management, and taxonomy development.
• Digital Compliant Archiving and Preservation
  • Knowledge of ISO 14721 (OAIS – Open Archival Information System) for long-term digital preservation.
  • Expertise in regulatory requirements for compliant digital archiving
  • Familiarity with digital archiving solutions (e.g., Documentum, OpenText, Preservica, Implementation of audit trails, access controls, and digital rights management (e.g. DRM) for archival security.
  • Understanding of electronic signatures and trust services in compliance with tools such as eIDAS.
  • Expertise in preservation strategies, including migration, emulation, normalization, and encapsulation.
  • Knowledge of metadata standards for long-term preservation, such as Dublin Core, METS, PREMIS.
  • Experience in file format sustainability.

You’ll get: 

• Competitive salary and benefits package
• 16, or more, weeks of maternity/paternity and co-parenting leave, according to local regulations
• Training platform for all employees
• Free language courses (24 languages available)
• Free well-being sessions (physical and psychological)

Additional information:

• Smart hiring flexibility.
• This role may require commuting to our HQ office in Brussels. 

We welcome applicants from professionals with various backgrounds, whether your expertise stems from libraries, museums, archives, historical societies, government agencies, universities, or research hubs in science or medicine.

If you're passionate about preserving knowledge, thrive on complexity, and want to make your mark in a corporate setting, we'd love to hear from you.

About us

• Syensqo is a science company developing groundbreaking solutions that enhance the way we live, work, travel and play. Inspired by the scientific councils which Ernest Solvay initiated in 1911, we bring great minds together to push the limits of science and innovation for the benefit of our customers, with a diverse, global team of more than 13,000 associates. Our solutions contribute to safer, cleaner, and more sustainable products found in homes, food and consumer goods, planes, cars, batteries, smart devices and health care applications. Our innovation power enables us to deliver on the ambition of a circular economy and explore breakthrough technologies that advance humanity.
• At Syensqo, we seek to promote unity and not uniformity. We value the diversity that individuals bring and we invite you to consider a future with us, regardless of background, age, gender, national origin, ethnicity, religion, sexual orientation, ability or identity. We encourage individuals who may require any assistance or accommodations to let us know to ensure a seamless application experience. We are here to support you throughout the application journey and want to ensure all candidates are treated equally. If you are unsure whether you meet all the criteria or qualifications listed in the job description, we still encourage you to apply.