GBS - Shared Executive Assistant (Procurement & Communications)

Syensqo is all about chemistry. We’re not just referring to chemical reactions here, but also to the magic that occurs when the brightest minds get to work together. This is where our true strength lies. In you. In your future colleagues and in all your differences. And of course, in your ideas to improve lives while preserving our planet’s beauty for the generations to come.

Job Overview: 

Syensqo has created its Global Business Services (GBS) to cover Finance, Credit Management, Procurement, Human Resources and Transformation activities. We offer you to work in a dynamic and collaborative environment and to contribute to this group’s transformation.

Join us in our Lisbon center (one of our 3 service centers: Lisbon, Curitiba, and Bangkok) and be part of this transformation journey.

We are looking for a highly skilled Executive Assistant to be responsible to provide high-level administrative support to Syensqo Senior Leaders and ELT members, ensuring efficient and effective operations. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple tasks simultaneously. The position will report to the Executive Assistant of the Head of GBS but on a day-to-day basis be in contact with relevant Communication and Procurement teams, including regular meetings with the Chief Procurement Officer.

Responsibilities: 
- Administrative Support: Manage and maintain executive schedules, including appointments, meetings, and travel arrangements;
- Document Management: Prepare, review, and edit reports, presentations, and other documents. Ensure all materials are accurate and professionally presented;
- Confidentiality: Handle sensitive information with the utmost confidentiality and discretion;
- Communication: support with internal, organizational announcements and communications;
- Event Planning: Coordinate and manage company events, conferences, and executive off-sites, as well as, organizing large, complex and/or recurring team, function and external meetings (mostly online);
- Expense Management: Process and track expense reports and invoices;
- Create Purchase Orders (PO) in Syensqo’s source-to-pay process;
- Ensure Goods Receipt and follow up on payments; 
- Trouble shoot and solve invoicing & payment issues;
- Support T&E related topics of the Chief Procurement Officer, and LT members based in Brussels (the latter more limited) including but not limited to flight booking, visas, accommodations, expense submission, transportation, etc.;
- Agenda management for the Chief Procurement Officer, including day-to-day admin activities.

Essential Skills: 
- Bachelor’s degree in Business Administration, Communications, or a related field preferred;
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar role;
- Fluent in English (both written & spoken), intermediate in French (both written & spoken);
- Exceptional organizational and time-management skills;
- Strong written and verbal communication abilities;
- Ability to work independently and as part of a team;
- High level of professionalism and discretion;
- Strong problem-solving skills and attention to detail;
- Capability to manage multiple priorities and meet deadlines;
- Ability to adapt to different cultural environments and leadership styles.

Additional Information:
- Hybrid working environment; 
- Location: Lisbon, Portugal.

About us

• Syensqo is a science company developing groundbreaking solutions that enhance the way we live, work, travel and play. Inspired by the scientific councils which Ernest Solvay initiated in 1911, we bring great minds together to push the limits of science and innovation for the benefit of our customers, with a diverse, global team of more than 13,000 associates. Our solutions contribute to safer, cleaner, and more sustainable products found in homes, food and consumer goods, planes, cars, batteries, smart devices and health care applications. Our innovation power enables us to deliver on the ambition of a circular economy and explore breakthrough technologies that advance humanity.
• At Syensqo, we seek to promote unity and not uniformity. We value the diversity that individuals bring and we invite you to consider a future with us, regardless of background, age, gender, national origin, ethnicity, religion, sexual orientation, ability or identity. We encourage individuals who may require any assistance or accommodations to let us know to ensure a seamless application experience. We are here to support you throughout the application journey and want to ensure all candidates are treated equally. If you are unsure whether you meet all the criteria or qualifications listed in the job description, we still encourage you to apply.
• This position creation is still subject to current ongoing social procedure; thus no final decision will be taken before the end of this procedure; All applications will be processed by the Talent Acquisition team accordingly and all applicants should expect at least one personalized written feedback for their respective submitted applications, in accordance with the ongoing social procedure timeline.
  
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